How secure are your uploads from clients or employees?
Our portals secure your uploads with some of the best encryption and security, greatly reducing the chances of a breach - And make your team more productive
Ransomware safe portals
Our portals are ransomware safe and not visible to any ransomware attack. That greatly improves your security and privacy and reduces your cyber risk.
Share documents, passwords, links and messages securely
Share sensitive documents, messages, passwords or links encrypted and secure
One Portal - All documents & discussions
Our portals have a complete history of every document or message you share with your client, or they share with your business.
Documents and Conversations
Why upload a document in a portal and then discuss it using insecure email? Our encrypted portals are conversational so you or your contact can ask a a question, reply and share all with great privacy - And with a built in task manager to help your team manage requests
When you need more than just a secure file sharing app
We've created a great bundle for every small/med size business - 2000 portals, 20 team members plus portal tasks and E-Signatures in one easy to roll out package. It's everything a business needs to manage sharing with customers or employees securely.
Expires soon
When you need more than just a secure file sharing app
Portals offer an organization more than just a secure file share - They are a private space to share and discuss with a client or an employee, where you can share not just documents, but conversations, tasks and even e-signatures.
Encrypted portals are secure, private and conversational. Share a document, request a signature or have a discussion with any contact, customer or employee without having to use insecure email. Each portal has every conversation you have with a contact so your team or contact has full access to all previous conversations or sharing. And because messages and documents are not stored in your email Inbox they are always secure, even from your IT team.
The portals are so simple to use we can just share with a new contact with no training or introduction - And working in secure portals takes away the stress that comes with email - No malware risk or fake email addresses and it reassures both the client and the team that data is secure and protected and the content can be trusted. It allows teams to focus on their job and working with clients and be more productive. And our insurance broker is happier!John Reed, Alchamey
Why Dropvault Portals?
Privacy & Security
Flexibility
Productivity
Conversational
How our portals are used
Financial services/Identity Documents Legal Communications Accountants/Tax Returns Medical Document upload Real Estate/Mortgage applications Property Rentals NDA Exchange Car Purchase/Sales Sharing Passwords GDPR SAR Requests HR/Employee Discussions High Net worth clients Schools/Colleges
The most secure, ransomware safe and flexible portals anywhere
Share or upload files securely from any contact
Need to have a contact upload a document securely? Our encrypted portals are bi-directional so both your contact and team can share documents and messages in both directions at any time.
Ransomware safe - 90% of documents uploaded via a portal are reviewed & verified but remain in the portal and are never saved to your servers. This makes them safe from any ransomware attack.
Or Conversations, Discussions & Messages
Our portals are more than just documents. They are conversational so you can share a discussion or a message with your contact - And they can reply and share back to your team all in the same portal.
Conversational portals mean you never have to use insecure email to share anything with your contact and no need to forward or CC any message.
Share passwords and links that auto expire
Share passwords and other sensitive messages that auto delete after a set time - Choose any message or document, then set any time or date to auto expire the content so that this sensitive data doesn't remain in a portal long term.
Shared and Private messages
Our portals are always shared with your team but there are times when you need to send or receive a private message or document from your contacts.
Just select any contact from the contact manager, choose Private Message and share something. This message or document will only be accessible by you or the contact - Your team will have no visibility or access.
Pin or Pin-less and "My Portal" access
Choose to set up your portals to be pin-less or password/pin required - We automatically send a link in email when you add something new to the portal or you can always send a link on demand.
Or add a "My Portal" link to your web site or email signature - Access to a portal is as simple as click and enter their email address and pin/password. And your contact can message or upload at any time without asking you to send a link first.
E-Signatures
Request a sign off or e-signature from your customers - Just choose any discussion, task or document and request a signature. We will ask your contact to accept and record their signature using any touch device. And not just documents - Discuss with your contact or employee and request a signature on the entire conversation.
No more having to use a second app to manage your signatures and everything it stored securely in your customers portal for privacy.
Task Manager
A built in task manager so you can take any discussion or file upload, and turn into a task with a due date, assign to a team, priority and more. Our progress tracker gives your team an easy way to view and track these tasks from your dashboard.
Great for customer care when combined with 24/7 portal access - Your customer or employee can sign in, ask a question, upload, download and even sign a document all in one app.
Track Active & Snooze time
Some compliance requirements may require tracking of total time spent on a task so our time tracker automatically tracks the total time and the On hold/Snoozed time when you are waiting for a response from a client
Great tools to manage your documents and conversations
We have great tools to help you and your team manage your conversations - from a task manager where you can assign and track each conversation until it is completed or a team calendar and reminders for keeping track of important customer dates.
These great features mean you never have to take your document out of your secure channel and instead keep it secured while your team is working on it.
Connect to anyone, anywhere on any device
Friction is always the enemy of great security so removing the need to install anything helps protect data.
Why force your contact to install a new app just so you can communicate with them. Dropvault is a web app and your employees, contacts or another business can access any message or document with any browser - And from any device from desktop, tablet or mobile.
Zero knowledge
Your messages and documents are encrypted with a unique channel key before they are stored on our servers. This ensures that your content is always private and we can not access any message or document
Forward support and sales emails
You can forward your support, info or sales (or any email address) to your Dropvault site - We will add the sender to your contact manager, create a portal, add their message to the portal, then notify your team.
You can choose to add the new message as a task with one click and then assign and track it's progress and activity.
Send directly from Outlook
For even less friction you can send using a portal without ever leaving your Outlook Email inbox. Just select your contact, add a subject and any documents and send.
Coming soon
Enterprise Features
Your documents, your storage.
Dropvault comes with unlimited storage by default - There is nothing you need to set up or configure but for larger enterprise customers keeping sovereignty and control over your documents is important and so our channels support storing your documents on your corporate AWS, Azure or on-premise storage. This optional feature allows Dropvault to connect to your storage and use as the default storage for your documents.
We will encrypt all documents before storing so they will remain secure even in the event of a breach.
Compliance and auditing
For compliance we retain all conversations and documents in the channel and this is always available to either the customer or to your team.
Identity documents are retained for many years and whether it's 1 year or 10 years, they will always remain encrypted and secure if stored in a Dropvault channel.
API - Connect your app to ours
Do you have a website or app that uploads and stores customer identity or other sensitive documents but are not storing them securely?
You can connect your app to our API - We take care of the encryption, key management, storage and also provide your customers and your team with a great portal for access to these documents
Share or upload files securely from any contact
Need to have a contact upload a document securely? Our encrypted portals are bi-directional so both your contact and team can share documents and messages in both directions at any time.
Ransomware safe - 90% of documents uploaded via a portal are reviewed & verified but remain in the portal and are never saved to your servers. This makes them safe from any ransomware attack.
Or Conversations, Discussions & Messages
More than just documents. They are conversational so you can share a discussion or a message with your contact - And they can reply and share back to your team all in the same portal.
Conversational portals mean you never have to use insecure email to share anything with your contact and no need to forward or CC any message.
Share passwords and links that auto expire
Share passwords and other sensitive messages that auto delete after a set time - Choose any message or document, then set any time or date to auto expire the content so that this sensitive data doesn't remain in a portal long term.
Shared and Private messages
Our portals are always shared with your team but there are times when you need to send or receive a private message or document from your contacts.
Just select any contact from the contact manager, choose Private Message and share something. This message or document will only be accessible by you or the contact - Your team will have no visibility or access.
E-Signature requests
Request a signature from a contact on any discussion or document. We will ask for a signature to be entered using any touch device and record this signature along with your discussion and documents.
Task manager
A built in task manager so you can take any discussion or file upload, and turn into a task with a due date, assign to a team, priority and more. Our progress tracker gives your team an easy way to view and track these tasks from your dashboard.
Great for customer care when combined with 24/7 portal access - Your customer or employee can sign in, ask a question, upload, download and even sign a document all in one app.
Pin, Pin less or "My Portal"
Choose to set up your portals to be pin-less or password/pin required - We automatically send a link in email when you add something new to the portal or you can always a link on demand.
Or add a "My Portal" link to your web site or email signature - Access to a portal is as simple as click and enter their email address and pin/password. And your contact can message or upload at any time without asking you to send a link first.
Great tools to manage your documents and conversations
We have great tools to help you and your team manage your conversations - from a task manager where you can assign and track each conversation until it is completed or a team calendar and reminders for keeping track of important customer dates.
Zero Knowledge
Your messages and documents are encrypted with a unique channel key before they are stored on our servers. This ensures that your content is always private and we can not access any message or document
Forward support and sales emails
You can forward your support, info or sales (or any email address) to your Dropvault site - We will add the sender to your contact manager, create a portal, add their message to the portal, then notify your team.
You can choose to add the new message as a task with one click and then assign and track it's progress and activity.
Send directly from Outlook
For even less friction you can send using a portal without ever leaving your Outlook Email inbox. Just select your contact, add a subject and any documents and send.
Coming soon
Do you have a website or app that uploads and stores customer identity or other sensitive documents but are not storing them securely?
You can connect your app to our API - We take care of the encryption, key management, storage and also provide your customers and your team with a great portal for access to these documents
Secure Spaces
You can choose to encrypt any Meeting Space by adding an encryption key and a password. Once encrypted your messages and any documents are encrypted and secure from any 3rd party, including Apptimi!
Once encryption is enabled you can share the password with your team or customer so that they can have access to any conversations in the Space.
Use encrypted Spaces for confidential client communications , for secure projects and discussions or HR Reviews and feedback.