Virtual Boardroom
A secure and private space outside your corporate network to share, discuss and collaborate
Making your boardroom more productive and private
Making your boardroom more productive and private
Dropvault Virtual boardroom provides a secure and private collaboration space to discuss and share sensitive data for board members - Manage not only your meetings but all the activities around your board room where you can discuss sensitive topics, share documents, create agendas , vote and sign off. And all encrypted so your boardroom stays private.
Still using insecure email to manage your boardroom?. Email is not secure or private and can never protect your sensitive boardroom discussion from external or internal access.
Real Encryption = Real Privacy
Boardrooms manage and discuss sensitive topics and need to remain private and secure so your team can collaborate without having to worry about the security of their conversations.
With Dropvault we encrypt every boardroom with a unique, strong and secure key. Your conversations and documents are not only secure but also private as we have no access to the contents.
More than just private and secure
It's great to have encrypted Boardroom or management discussions but your team needs to be productive and get through the ever increasing workload that impacts all Boardrooms. That's why we've added a great task manager, voting, sign off and a meeting manager to your channel
Discuss, collaborate and comment in private
Your team can create, discuss and comment on any discussion or task and provide their input and feedback in advance of your meeting - Sharing documents is easy - Just drag and drop any document into a conversation or channel and we will encrypt and share with your board
Take control of your meetings
Our Meeting manager lets you keep control over your meetings - Add agenda items to discuss and we will automatically connect your votes, sign off and action items. Use our meeting minutes to record your minutes and share with your team.
We support any type of meeting from regular scheduled meetings to emergency, information gethering and special meetings. You set the agenda, your votes , take minutes, decisions and actions.
Build and share your agenda
Take any conversation or document and add to the agenda list for any meeting. You bring all your teams discussion, comments, feedback and documents along with the agenda item.
Meeting Minutes
Record and share your meeting minutes with the integrated minute tool. You board members can review and comment on the minutes, follow up and collaborate as a team
Voting
Request a vote on any discussion, agenda item or task with just one click - Votes can be cast by any team member and we tally up the votes and record any decision taken.
You can record votes in advance and proxy/absentee votes using our simple vote recording feature. Simple but productive and works for any meeting.
Assign and manage your action items and tasks
When things get busy and your team needs to manage many different tasks, our great task manager can help. Create a task dynamically or use a custom task template and use it in your channel. Assign your tasks and track their progress using our built in reports.
Reminders and Calendar
Keep your team on top of their schedule with built-in reminders and team calendar. Add any task or conversation to your board calendar and use reminders for your team to ensure tasks get completed on time
Sign off
Request a sign off on an event, gate, task or individual document using our sign-off feature. You can also sign-off in advance for tasks or gates already approved.
Great for accounts and other decision sign off where you need to record and secure a decision for audit and compliance.
Upload documents by email
Short on time but need to share a document or message with your board members. Each channel has a unique email address so just send or forward from any email client straight to your channel.
You can forward single email messages, documents, emails with attachments or entire email threads and we will re-create them in your document vault, but encrypted and secure.
Sovereignty over your documents
Dropvault comes with unlimited storage by default - There is nothing you need to set up or configure but for larger enterprise customers keeping sovereignty and control over your documents is important and so our channels support storing your documents on your corporate AWS, Azure or on-premise storage
We will encrypt all documents before storing so they will remain secure even in the event of a breach.
Bring external advisors into a channel/discussion
When you need to include external advisors into a discussion simply add them to the access list. They don't even require an account on Dropvault as we will send them a magic link. You provide a pin or password which gives them access to the entire channel and all it's conversations.
Document Manager
Our fast and flexible document manager organizes your encrypted documents and makes it really easy to find the document you are searching for. And we support multiple document versions so you can add new versions while always retaining older documents in your vault
Real Encryption
Boardrooms manage and discuss sensitive topics and need to remain private and secure so your team can collaborate without having to worry about the security of their conversations.
With Dropvault we encrypt every boardroom with a unique, strong and secure key. Your conversations and documents are not only secure but also private as we have no access to the contents.
Discuss, collaborate and comment in private
Your board members can create, discuss and comment on any discussion or task and provide their input and feedback, all in a secure and private channel. Sharing documents is easy - Just drag and drop any document into a conversation or channel and we will encrypt and share with your board
Take control of your meetings
Our Meeting manager lets you keep control over your meetings - Add agenda items to discuss and we will automatically connect your votes, sign off and action items. Use our meeting minutes to record your minutes and share with your team.
Voting
Add in our great voting option to any channel and allow your team to vote on any proposal or discussion. Votes can be cast by any team member or external contact in any channel and we tally up the votes so you can see clearly the decision taken.
Assign and manage your board level tasks
When things get busy and your team needs to manage many different tasks, our great task manager can help. Create a task dynamically or use a custom task template and use it in your channel. Assign your tasks and track their progress using our built in reports.
Reminders and Calendar
Keep your team on top of their schedule with built-in reminders and team calendar. Add any task or conversation to your board calendar and use reminders for your team to ensure tasks get completed on time
Upload documents by email
Short on time but need to share a document or message with your board members. Each channel has a unique email address so just send or forward from any email client straight to your channel or Boardroom.
You can forward single email messages, documents, emails with attachments or entire email threads and we will re-create them in your document vault, but encrypted and secure.
Sovereignty over your documents
Dropvault comes with unlimited storage by default - There is nothing you need to set up or configure but for larger enterprise customers keeping sovereignty and control over your documents is important and so our channels support storing your documents on your corporate AWS, Azure or on-premise storage
We will encrypt all documents before storing so they will remain secure even in the event of a breach.
Bring external advisors into a channel/discussion
When you need to include external advisors into a discussion simply add them to the access list. They don't even require an account on Dropvault as we will send them a magic link. You provide a pin or password which gives them access to the entire channel and all it's conversations.
Sharing is simple, but powerful and secure
We've made is simple to share anything with anyone. Just create a new conversation or reply to an existing thread, add your reply, drop in any documents and save.
Everything you add or send, and anything your team or customers add is automatically secured to protect it.
DropVault is so secure that even DropVault staff and engineers can not access or view your data.