Keeping board level discussions private

Boardroom discussions should be private. Are yours?

Most discussions and action items by a board of directors usually take place over in-secure email which doesn't provide the security and privacy required for these discussions. Board members have an expectation that their discussions and decisions are always private until communicated to employees or shareholders. Dropvault ensures that they do.

You share it, we keep it secure

Most IT teams and Admins can access board level email and documents

Dropvault does not require an IT team to install software or create or manage channels. This ensures your IT team never have access to any of your private channels or documents and ensures your privacy around decision making and actions.

Secure and Private by default

Real Encryption = Real Privacy

Unlike many other board room apps which claim to be encrypted when all they really mean is that they have a secure browser to server connection - The app provider can still access your conversations and documents.

With Dropvault we encrypt each channel or room with a unique, strong and secure key. Your conversations and documents are not only secure but also private as we have no access to the contents.

Discuss, collaborate and comment in private

Your board members can create, discuss and comment on any discussion or task and provide their input and feedback, all in a secure and private channel. Sharing documents is easy - Just drag and drop any document into a conversation or channel and we will encrypt and share with your board

Integrated voting option

Voting

Add in our great voting option to any channel and allow your team to vote on any proposal or discussion. Votes can be cast by any team member or external contact in any channel and we tally up the votes so you can see clearly the decision taken.

Assign and manage your board level tasks

When things get busy and your team needs to manage many different tasks, our great task manager can help. Create a task dynamically or use a custom task template and use it in your channel. Assign your tasks and track their progress using our built in reports.

Anonybit
Integrated calendar and reminders

Reminders and Calendar

Keep your team on top of their schedule with built-in reminders and team calendar. Add any task or conversation to your board calendar and use reminders for your team to ensure tasks get completed on time

Sovereignty over your documents

Keeping sovereignty and control over your documents is important and so our board room channels support storing your documents on your corporate AWS, Azure or on-premise storage

We will encrypt all documents before storing so they will remain secure even in the event of a breach.

Sovereignty over your documents
Bring external advisors into a channel/discussion

Bring external advisors into a channel/discussion

When you need to include external advisors into a discussion simply add them to the access list. They don't even require an account on Dropvault as we will send them a magic link. You provide a pin or password which gives them access to the entire channel and all it's conversations.

Secure and Private by default

Real Encryption

Unlike many other board room apps which claim to be encrypted when all they really mean is that they have a secure browser to server connection - The app provider can still access your conversations and documents.

With Dropvault we encrypt each channel or room with a unique secure key. Your conversations are not only secure but also private as we have no access to it's contents.

Discuss, collaborate and comment in private

Your board members can create, discuss and comment on any discussion or task and provide their input and feedback, all in a secure and private channel. Sharing documents is easy - Just drag and drop any document into a conversation or channel and we will encrypt and share with your board

Integrated voting option

Voting

Add in our great voting option to any channel and allow your team to vote on any proposal or discussion. Votes can be cast by any team member or external contact in any channel and we tally up the votes so you can see clearly the decision taken.

Anonybit

Assign and manage your board level tasks

When things get busy and your team needs to manage many different tasks, our great task manager can help. Create a task dynamically or use a custom task template and use it in your channel. Assign your tasks and track their progress using our built in reports.

Integrated calendar and reminders

Reminders and Calendar

Keep your team on top of their schedule with built-in reminders and team calendar. Add any task or conversation to your board calendar and use reminders for your team to ensure tasks get completed on time

Sovereignty over your documents

Sovereignty over your documents

Keeping sovereignty and control over your documents is important and so our board room channels support storing your documents on your corporate AWS, Azure or on-premise storage

We will encrypt all documents before storing so they will remain secure even in the event of a breach.

Bring external advisors into a channel/discussion

Bring external advisors into a channel/discussion

When you need to include external advisors into a discussion simply add them to the access list. They don't even require an account on Dropvault as we will send them a magic link. You provide a pin or password which gives them access to the entire channel and all it's conversations.


Other features available in your board room channels

Create your channel

Using channels instead of email Inboxes

Start with a secure channel - For messages, documents and collaboration.

Each channel is private and hidden until you share with a team member or external contact - Not even your IT team can see a channel until it is shared. This is privacy by default and by design.

Ransomware safe Secure document vaults

Use our B2B channels as document vaults for your most sensitive company secrets. Each vault has a strong, unique encryption key which is held securely away from the vaults and also include some of the strongest cyber-security protection available.

Secure vaults located away from your on-premise storage secure your sensitive documents from any ransomware attack. Documents stored in your Dropvault storage will not be visible to any ransomware attacker and so remain secure.

Seamless messaging and sharing

Seamless messaging and sharing

Share B2B channels with another team in your business or with a team in another business or organization.

Each channel is conversational and supports many discussions or documents. You choose who can access and what access they have to the channel.

Secure and Private by default

A user never has to decide to encrypt or not - everything you add to the channel is automatically encrypted, once you create a channel we never ask you for your encryption key again. We keep it secured and private so that it can never be compromised. Best of all the key never has to be shared with either your team or your contacts.

And for larger enterprises we can even store the keys in your enterprise key vault.

Compliance

One view of all team sharing

No more having to ask team members to CC an email conversation with you, or forward a conversation with other teams members or having to dig through multiple email Inboxes to find what has been shared. All our channels are shared with your team so everyone has full visibility of all sharing

Share with many team members

Channels are private and hidden until to you or choose to share with other team members or contacts.

This ensures confidentiality and privacy for your business and keeps discussions private until they need to be shared.

Share with other team members
 Share with multiple teams

Share with many external contacts

Sharing and collaboration with external contacts is simple. Add you need is the contacts email address and then add it to the access list.

You contacts do not require a log in or account on Dropvault. If they do we will find them and add the channel to their dashboard. If not we will send them a link which along with a PIN/Password is all they require. No sign-up or application to install.

Or connect your business to another business

Dropvault is a peer to peer platform - Any business on Dropvault can connect with and share with any other business already on Dropvault. Any channel you share will appear on their Dashboard - no PIN or channel password is required

Best of all each business can manage it's team, passwords and security but still connect with and share anything securely across the Dropvault network. It's secure and trusted connections between businesses.

Support for PDF watermarks and passwords

Protect your PDF documents

We have built-in support for adding custom watermarks and passwords to your PDF documents.

And best of all it's automatic. We apply your watermark and password when a user downloads a PDF so the watermark displays the identity of the user and their IP address.

Compliance and auditing

Knowing what your business is sharing with customers is important to most businesses and a legal requirement for others.

Unlike encrypted consumer apps and encrypted email, our comprehensive auditing and reporting provides your business with 100% visibility and on what data is shared, when it is shared and with which customer or supplier.

Compliance
Compliance

Your storage or ours

When you need to keep control over your data at all times we have the option of using your storage instead of ours. Choose your existing cloud provider or we can connect to your on-premise storage if required.

Zero Knowledge

Your messages and documents are encrypted with a unique channel key before they are stored on our servers. This ensures that your content is always private and we can not access any message or document

Compliance
Anonybit

Turn conversations into tasks

Our templated task manager lets your business turn any conversation into a task. Create a template, add your tasks and then use this template in any channel. Great for projects, board meeting or mergers/acquisitions.

Integrates with Anonybit Biometrics

Anonybit’s decentralized biometric framework enables strong, password-less authentication, reduces fraud, strengthens compliance and protects identity and personal assets. True privacy-by-design limits potential exposure of PII and ensures people who are who they claim to be, even when they present a new device or enter a new application.

More on Anonybit

Anonybit
Voting built in

Voting

Add in our great voting option to any channel and allow your team to vote on any proposal or discussion. Votes can be cast by any team member or external contact in any channel and we tally up the votes so you can see clearly the decision taken.

Great features to make collaboration easy

We've added some great features to our channels so your team will never have to use in-secure email. Every channel is packed with great tools from reminders, to calendar, bookmarks, tags and much more

Voting built in
Integrated file manager

File Manager

You can chose to work with conversations, documents or both. Our integrated file manager gives you the tools to upload, find and manage your documents. We also support multiple document versions of any document.

Secure channals instaad of insecure inboxes

Using channels instead of email Inboxes

Start with a secure channel - For messages, documents and collaboration.

Each channel is private and hidden until you share with a team member or external contact - Not even your IT team can see a channel until it is shared. This is privacy by default and by design.

Secure document vaults

Ransomware safe Secure document vaults

Use our B2B channels as document vaults for your most sensitive company secrets. Each vault has a strong, unique encryption key which is held securely away from the vaults and also include some of the strongest cyber-security protecting available.

Secure vaults located away from your on-premise storage secure your sensitive documents from any ransomware attack. Documents stored in your Dropvault storage will not be visible to any ransomware attacker and so remain secure.

Seamless messaging and sharing

Seamless messaging and sharing

A channel allows your business to share with any team member or with any external contact.

Neither you or your team or your contacts need to install anything. All that is needed is a web browser.

Secure and Private by default

Secure and Private by default

A user never has to decide to encrypt or not - everything you add to the channel is automatically encrypted, once you create a channel we never ask you for your encryption key again. We keep it secured and private so that it can never be compromised. Best of all the key never has to be shared with either your team or your contacts.

And for larger enterprises we can even store the keys in your enterprise key vault.

Share with other team members

Share with many team members

Channels are private and hidden until to you or choose to share with other team members or contacts.

This ensures confidentiality and privacy for your business and keeps discussions private until they need to be shared.

Share with many external contacts

Sharing and collaboration with external contacts is simple. Add you need is the contacts email address and then add it to the access list.

You contacts do not require a log in or account on Dropvault. If they do we will find them and add the channel to their dashboard. If not we will send them a link which along with a PIN/Password is all they require. No sign-up or application to install.

Sharing with many to many teams

Or connect your business to another business

Dropvault is a peer to peer - Any business on Dropvault can connect with and share with any other business already on Dropvault. Any channel you share will appear on their Dashboard - no PIN or channel password is required

Best of all each business can manage it's team, passwords and security but still connect with and share anything securely across the Dropvault network. It's secure and trusted connections between businesses.

Turn conversations into tasks

Turn conversations into tasks

Our templated task manager lets your business turn any conversation into a task. Create a template, add your tasks and then use this template in any channel. Great for projects, board meeting or mergers/acquisitions.

Turn conversations into tasks

Voting

Add in our great voting option to any channel and allow your team to vote on any proposal or discussion. Votes can be cast by any team member or external contact in any channel and we tally up the votes so you can see clearly the decision taken.

Great features

Great features to make collaboration easy

We've added some great features to our channels so your team will never have to use in-secure email. Every channel is packed with great tools from reminders, to calendar, bookmarks, tags and much more

No compromises on security

Protect your PDF documents

We have built-in support for adding custom watermarks and passwords to your PDF documents.

And best of all it's automatic. We apply your watermark and password when a user downloads a PDF so the watermark displays the identity of the user and their IP address.

Compliance

Your storage or ours

When you need to keep control over your data at all times we have the option of using your storage instead of ours. Choose your existing cloud provider or even and on-premise connection.

We will store every document encrypted on your storage so you have control over your data.

Compliance

Compliance and auditing

Knowing what your business is sharing with customers is important to most businesses and a legal requirement for others.

Unlike encrypted consumer apps and encrypted email, our comprehensive auditing and reporting provides your business with 100% visibility and on what data is shared, when it is shared and with which customer or supplier.

Compliance

Zero knowledge

Your messages and documents are encrypted with a unique channel key before they are stored on our servers. This ensures that your content is always private and we can not access any message or document

Integrated file manager

File Manager

You can chose to work with conversations, documents or both. Our integrated file manager gives you the tools to upload, find and manage your documents. We also support multiple document versions of any document.