Keeping board level discussions private

Boardroom & management discussions should be private. Are yours?

Most discussions and action items at board level or senior management usually take place over in-secure email which doesn't provide the security and privacy required for these discussions. Dropvault ensures that they do using some of the best encryption and security - Plus we will make your team more productive with great tools such as action items, voting, meeting manager, tags, bookmarks and much more.

You share it, we keep it secure

Most IT teams and Admins can access management level email and documents

Dropvault does not require an IT team to install software or create or manage channels. This ensures your IT team never have access to any management discussions or documents and ensures your privacy around decision making and actions.

Secure and Private by default

Real Encryption = Real Privacy

Unlike many other board room/management apps which claim to be encrypted when all they really mean is that they have a secure browser to server connection - The app provider can still access your conversations and documents.

With Dropvault we encrypt each channel or room with a unique, strong and secure key. Your conversations and documents are not only secure but also private as we have no access to the contents.

More than just private and secure

It's great to have encrypted board room or management discussions but your team needs to be productive and get through the ever increasing workload that impacts all board rooms. That's why we've added a great task manager, voting, sign off and a meeting manager to your channel

Discuss, collaborate and comment in private

Your team can create, discuss and comment on any discussion or task and provide their input and feedback in advance of your meeting - Sharing documents is easy - Just drag and drop any document into a conversation or channel and we will encrypt and share with your board

Take control of your meetings

Our Meeting manager lets you keep control over your meetings - Add agenda items to discuss and we will automatically connect your votes, sign off and action items. Use our meeting minutes to record your minutes and share with your team.

We support any type of meeting from regular scheduled meetings to emergency, information gethering and special meetings. You set the agenda, your votes , take minutes, decisions and actions.

Voting

Request a vote on any discussion, agenda item or task with just one click - Votes can be cast by any team member and we tally up the votes and record any decision taken.

You can record votes in advance and proxy/absentee votes using our simple vote recording feature. Simple but productive and works for any meeting.

Integrated voting option

Assign and manage your action items and tasks

When things get busy and your team needs to manage many different tasks, our great task manager can help. Create a task dynamically or use a custom task template and use it in your channel. Assign your tasks and track their progress using our built in reports.

Reminders and Calendar

Keep your team on top of their schedule with built-in reminders and team calendar. Add any task or conversation to your board calendar and use reminders for your team to ensure tasks get completed on time

Integrated calendar and reminders

Sign off

Request a sign off on an event, gate, task or individual document using our sign-off feature. You can also sign-off in advance for tasks or gates already approved.

Great for accounts and other decision sign off where you need to record and secure a decision for audit and compliance.

Upload documents by email

Short on time but need to share a document or message with your board members. Each channel has a unique email address so just send or forward from any email client straight to your channel.

You can forward single email messages, documents, emails with attachments or entire email threads and we will re-create them in your document vault, but encrypted and secure.

Sovereignty over your documents

Sovereignty over your documents

Keeping sovereignty and control over your documents is important and so our channels support storing your documents on your corporate AWS, Azure or on-premise storage

We will encrypt all documents before storing so they will remain secure even in the event of a breach.

Bring external advisors into a channel/discussion

When you need to include external advisors into a discussion simply add them to the access list. They don't even require an account on Dropvault as we will send them a magic link. You provide a pin or password which gives them access to the entire channel and all it's conversations.

Bring external advisors into a channel/discussion
Secure and Private by default

Real Encryption

Unlike many other apps which claim to be encrypted when all they really mean is that they have a secure browser to server connection - The app provider can still access your conversations and documents.

With Dropvault we encrypt each channel or room with a unique secure key. Your conversations are not only secure but also private as we have no access to it's contents.

Discuss, collaborate and comment in private

Your board members can create, discuss and comment on any discussion or task and provide their input and feedback, all in a secure and private channel. Sharing documents is easy - Just drag and drop any document into a conversation or channel and we will encrypt and share with your board

Take control of your meetings

Take control of your meetings

Our Meeting manager lets you keep control over your meetings - Add agenda items to discuss and we will automatically connect your votes, sign off and action items. Use our meeting minutes to record your minutes and share with your team.

Integrated voting option

Voting

Add in our great voting option to any channel and allow your team to vote on any proposal or discussion. Votes can be cast by any team member or external contact in any channel and we tally up the votes so you can see clearly the decision taken.

Anonybit

Assign and manage your board level tasks

When things get busy and your team needs to manage many different tasks, our great task manager can help. Create a task dynamically or use a custom task template and use it in your channel. Assign your tasks and track their progress using our built in reports.

Integrated calendar and reminders

Reminders and Calendar

Keep your team on top of their schedule with built-in reminders and team calendar. Add any task or conversation to your board calendar and use reminders for your team to ensure tasks get completed on time

Upload documents by email

Short on time but need to share a document or message with your board members. Each channel has a unique email address so just send or forward from any email client straight to your channel or board room.

You can forward single email messages, documents, emails with attachments or entire email threads and we will re-create them in your document vault, but encrypted and secure.

Sovereignty over your documents

Sovereignty over your documents

Keeping sovereignty and control over your documents is important and so our management channels support storing your documents on your corporate AWS, Azure or on-premise storage

We will encrypt all documents before storing so they will remain secure even in the event of a breach.

Bring external advisors into a channel/discussion

Bring external advisors into a channel/discussion

When you need to include external advisors into a discussion simply add them to the access list. They don't even require an account on Dropvault as we will send them a magic link. You provide a pin or password which gives them access to the entire channel and all it's conversations.


Other features available in your data rooms


Other features available in your board room and management channels

Ransomware safe Secure document vaults

Use our B2B channels as document vaults for your most sensitive company secrets. Each vault has a strong, unique encryption key which is held securely away from the vaults and also include some of the strongest cyber-security protection available.

Secure vaults located away from your on-premise storage secure your sensitive documents from any ransomware attack. Documents stored in your Dropvault storage will not be visible to any ransomware attacker and so remain secure.

Secure and Private by default

A user never has to decide to encrypt or not - everything you add to the channel is automatically encrypted, once you create a channel we never ask you for your encryption key again. We keep it secured and private so that it can never be compromised. Best of all the key never has to be shared with either your team or your contacts.

And for larger enterprises we can even store the keys in your enterprise key vault.

Voting built in

Great features to make collaboration easy

We've added some great features to our channels so your team will never have to use in-secure email. Every channel is packed with great tools from reminders, to calendar, bookmarks, tags and much more

File Manager

You can chose to work with conversations, documents or both. Our integrated file manager gives you the tools to upload, find and manage your documents. We also support multiple document versions of any document.

Integrated file manager

One view of all team messaging

No more having to ask team members to CC an email conversation with you, or forward a conversation with other teams members or having to dig through multiple email Inboxes to find what has been shared. All our channels are shared with your team so everyone has full visibility of all sharing

Compliance
Support for PDF watermarks and passwords

Protect your PDF documents

We have built-in support for adding custom watermarks and passwords to your PDF documents.

And best of all it's automatic. We apply your watermark and password when a user downloads a PDF so the watermark displays the identity of the user and their IP address.

Compliance

Zero Knowledge

Your messages and documents are encrypted with a unique channel key before they are stored on our servers. This ensures that your content is always private and we can not access any message or document

Integrates with Anonybit Biometrics

Anonybit’s decentralized biometric framework enables strong, password-less authentication, reduces fraud, strengthens compliance and protects identity and personal assets. True privacy-by-design limits potential exposure of PII and ensures people who are who they claim to be, even when they present a new device or enter a new application.

More on Anonybit

Anonybit
Secure document vaults

Ransomware safe Secure document vaults

Use our B2B channels as document vaults for your most sensitive company secrets. Each vault has a strong, unique encryption key which is held securely away from the vaults and also include some of the strongest cyber-security protecting available.

Secure vaults located away from your on-premise storage secure your sensitive documents from any ransomware attack. Documents stored in your Dropvault storage will not be visible to any ransomware attacker and so remain secure.

Secure and Private by default

Secure and Private by default

A user never has to decide to encrypt or not - everything you add to the channel is automatically encrypted, once you create a channel we never ask you for your encryption key again. We keep it secured and private so that it can never be compromised. Best of all the key never has to be shared with either your team or your contacts.

And for larger enterprises we can even store the keys in your enterprise key vault.

Great features

Great features to make collaboration easy

We've added some great features to our channels so your team will never have to use in-secure email. Every channel is packed with great tools from reminders, to calendar, bookmarks, tags and much more

No compromises on security

Protect your PDF documents

We have built-in support for adding custom watermarks and passwords to your PDF documents.

And best of all it's automatic. We apply your watermark and password when a user downloads a PDF so the watermark displays the identity of the user and their IP address.

Compliance

Compliance and auditing

Knowing what your business is sharing with customers is important to most businesses and a legal requirement for others.

Unlike encrypted consumer apps and encrypted email, our comprehensive auditing and reporting provides your business with 100% visibility and on what data is shared, when it is shared and with which customer or supplier.

Compliance

Zero knowledge

Your messages and documents are encrypted with a unique channel key before they are stored on our servers. This ensures that your content is always private and we can not access any message or document

Integrated file manager

File Manager

You can chose to work with conversations, documents or both. Our integrated file manager gives you the tools to upload, find and manage your documents. We also support multiple document versions of any document.