Making your boardroom more productive and private

How private are your board less discussions & decisions?

Most board level discussions take place over email but how private are these conversations? Email doesn't provide the privacy and security for sensitive discussions votes, meetings and decisions.

Dropvault provides your board with a secure and private discussion space with conversations, documents, votes, tasks/action items, meetings and reminders and all secured so that these discussions stay private and secure, even from your IT team.

Still using insecure email to manage your boardroom?. Email is not secure or private and can never protect your sensitive boardroom discussion from external or internal access.

Secure and Private by default

Real Encryption = Real Privacy + Security

Boardrooms manage and discuss sensitive topics and need to remain private and secure so your team can collaborate without having to worry about the security of their conversations.

With Dropvault we encrypt every boardroom with a unique, strong and secure key. Your conversations and documents are not only secure but also private as we have no access to the contents.

More than just private and secure

It's great to have encrypted Boardroom or management discussions but your team needs to be productive and get through the ever increasing workload that impacts all Boardrooms. That's why we've added a great task manager, voting, sign off and a meeting manager to your channel

Discuss, collaborate and comment in private

Your team can create, discuss and comment on any discussion or task and provide their input and feedback in advance of your meeting - Sharing documents is easy - Just drag and drop any document into a conversation or channel and we will encrypt and share with your board

Take control of your meetings

Our Meeting manager lets you keep control over your meetings - Add agenda items to discuss and we will automatically connect your votes, sign off and action items. Use our meeting minutes to record your minutes and share with your team.

We support any type of meeting from regular scheduled meetings to emergency, information gethering and special meetings. You set the agenda, your votes , take minutes, decisions and actions.

Build and share your agenda

Take any conversation or document and add to the agenda list for any meeting with one click. We will take your teams valuable discussions, comments, feedback and documents and add it to the meeting agenda.

Meeting Minutes

Record and share your meeting minutes with the integrated minute tool. You board members can review and comment on the minutes, follow up and collaborate as a team

Meeting minutes are automatically shared with all board members in the channel - No need to forward or cc.

Voting

Request a vote on any discussion, agenda item or task with just one click - Votes can be cast by any team member and we tally up the votes and record any decision taken.

You can record votes in advance and proxy/absentee votes using our simple vote recording feature. Simple but productive and works for any meeting.

Integrated voting option

Assign and manage your action items and tasks

When things get busy and your team needs to manage many different tasks, our great task manager can help. Create a task dynamically or use a custom task template and use it in your channel. Assign your tasks and track their progress using our built in reports.

Reminders and Calendar

Keep your team on top of their schedule with built-in reminders and team calendar. Add any task or conversation to your board calendar and use reminders for your team to ensure tasks get completed on time

Integrated calendar and reminders

Sign off

Request a sign off on an event, gate, task or individual document using our sign-off feature. You can also sign-off in advance for tasks or gates already approved.

Great for accounts and other decision sign off where you need to record and secure a decision for audit and compliance.

Upload documents by email

Short on time but need to share a document or message with your board members. Each channel has a unique email address so just send or forward from any email client straight to your channel.

You can forward single email messages, documents, emails with attachments or entire email threads and we will re-create them in your document vault, but encrypted and secure.

Bring external advisors into a channel/discussion

When you need to include external advisors into a discussion simply add them to the access list. They don't even require an account on Dropvault as we will send them a magic link. You provide a pin or password which gives them access to the entire channel and all it's conversations.

Bring external advisors into a channel/discussion

Document Manager

Our fast and flexible document manager organizes your encrypted documents and makes it really easy to find the document you are searching for. And we support multiple document versions so you can add new versions while always retaining older documents in your vault

Secure and Private by default

Real Encryption

Boardrooms manage and discuss sensitive topics and need to remain private and secure so your team can collaborate without having to worry about the security of their conversations.

With Dropvault we encrypt every boardroom with a unique, strong and secure key. Your conversations and documents are not only secure but also private as we have no access to the contents.

Discuss, collaborate and comment in private

Your board members can create, discuss and comment on any discussion or task and provide their input and feedback, all in a secure and private channel. Sharing documents is easy - Just drag and drop any document into a conversation or channel and we will encrypt and share with your board

Take control of your meetings

Take control of your meetings

Our Meeting manager lets you keep control over your meetings - Add agenda items to discuss and we will automatically connect your votes, sign off and action items. Use our meeting minutes to record your minutes and share with your team.

Integrated voting option

Voting

Add in our great voting option to any channel and allow your team to vote on any proposal or discussion. Votes can be cast by any team member or external contact in any channel and we tally up the votes so you can see clearly the decision taken.

Anonybit

Assign and manage your board level tasks

When things get busy and your team needs to manage many different tasks, our great task manager can help. Create a task dynamically or use a custom task template and use it in your channel. Assign your tasks and track their progress using our built in reports.

Integrated calendar and reminders

Reminders and Calendar

Keep your team on top of their schedule with built-in reminders and team calendar. Add any task or conversation to your board calendar and use reminders for your team to ensure tasks get completed on time

Upload documents by email

Short on time but need to share a document or message with your board members. Each channel has a unique email address so just send or forward from any email client straight to your channel or Boardroom.

You can forward single email messages, documents, emails with attachments or entire email threads and we will re-create them in your document vault, but encrypted and secure.

Azure, AWS or MIN.IO Storage

Sovereignty over your documents

Dropvault comes with unlimited storage by default - There is nothing you need to set up or configure but for larger enterprise customers keeping sovereignty and control over your documents is important and so our channels support storing your documents on your corporate AWS, Azure or on-premise storage

We will encrypt all documents before storing so they will remain secure even in the event of a breach.

Bring external advisors into a channel/discussion

Bring external advisors into a channel/discussion

When you need to include external advisors into a discussion simply add them to the access list. They don't even require an account on Dropvault as we will send them a magic link. You provide a pin or password which gives them access to the entire channel and all it's conversations.