Virtual Boardroom
The information used before, during and after board room meetings is sensitive & includes discussions, decisions ,
IP & trade secrets, financial planning or strategic data.
Are you still relying on email to protect these sensitive discussions & actions?
Making your boardroom more productive and private
How private are your board room discussions & decisions?
Most board level discussions take place over email but how private are these conversations? Email doesn't provide the privacy and security for sensitive discussions votes, meetings and decisions.
Dropvault provides your board with a secure and private discussion space with conversations, documents, votes, tasks/action items, meetings and reminders and all secured so that these discussions stay private and secure, even from your IT team.
Still using insecure email to manage your boardroom?. Email is not secure or private and can never protect your sensitive boardroom discussion from external or internal access.
Our Virtual Board Room uses our Data Room solution to provide a secure, encrypted and private space for your board members to discus, share and collaborate. See Data Rooms for more
App level Encryption = Real Privacy + Security
We understand your board room data is sensitive so all user content is encrypted at the app level with a unique and strong encryption key that is stored in an external key vault (HSM).
Your data can only be accessed board members or external contacts you share with and not by anyone in Dropvault or your own IT team. And if we can't access your data then neither can an attacker who breaches our servers. This brings the best in security & privacy for your most sensitive data.
More than just secure
It's great to have encrypted Boardroom or management discussions but your team needs to be productive and get through the ever increasing workload that impacts all Boardrooms. That's why we've added a great task manager, voting, sign off and a meeting manager to your channel
Discuss, collaborate and comment in private
Sharing sensitive documents such as PDFs, spreadsheets, financial plans, legal briefs, merger documents usually starts a chain of conversations and discussions around the document but these usually take place in insecure email. We bring your sensitive board room discussions into a private space where they belong instead of having many threads across multiple email Inboxes.
Having your discussions, comments and documents in a single location makes it easier for board members to find and focus on board room activity and actions.
Share files securely
Every board room generates volumes of sensitive content from PDFs, spreadsheets, financial plans, legal briefs, merger documents, presentations, projections and much more. - But how do you share these documents securely with other board members or external advisors with as little friction as possible? That's where our secure and encrypted data rooms work well. Just drag and drop a document and start collaborating without having to worry about security.
And once a document has been added to the data room, your board members and external advisors can start a discussion or collaboration on the document and provide their input and feedback - With no need to use insecure email.
Dynamic watermarking on PDFs
Track your PDF downloads and sharing with dynamic watermarks on every PDF - With custom settings per channel you can quickly identify who when and where any PDF was downloaded and shared.
Take control of your meetings
Our Meeting manager lets you keep control over your meetings - Add agenda items to discuss and we will automatically connect your votes, sign off and action items. Use our meeting minutes to record your minutes and share with your team.
We support any type of meeting from regular scheduled meetings to emergency, information gethering and special meetings. You set the agenda, your votes , take minutes, decisions and actions.
Build and share your agenda
Take any conversation or document and add to the agenda list for any meeting with one click. We will take your teams valuable discussions, comments, feedback and documents and add it to the meeting agenda.
Meeting Minutes
Record and share your meeting minutes with the integrated minute tool. You board members can review and comment on the minutes, follow up and collaborate as a team
Meeting minutes are automatically shared with all board members in the channel - No need to forward or cc.
Voting
Request a vote on any discussion, agenda item or task with just one click - Votes can be cast by any team member and we tally up the votes and record any decision taken.
You can record votes in advance and proxy/absentee votes using our simple vote recording feature. Simple but productive and works for any meeting.
Assign and manage your action items and tasks
When things get busy and your team needs to manage many different tasks, our great task manager can help. Create a task dynamically or use a custom task template and use it in your channel. Assign your tasks and track their progress using our built in reports.
Reminders and Calendar
Keep your team on top of their schedule with built-in reminders and team calendar. Add any task or conversation to your board calendar and use reminders for your team to ensure tasks get completed on time
Sign off
Request a sign off on an event, gate, task or individual document using our sign-off feature. You can also sign-off in advance for tasks or gates already approved.
Great for accounts and other decision sign off where you need to record and secure a decision for audit and compliance.
Upload documents by email
Short on time but need to share a document or message with your board members. Each channel has a unique email address so just send or forward from any email client straight to your channel.
You can forward single email messages, documents, emails with attachments or entire email threads and we will re-create them in your document vault, but encrypted and secure.
Bring external advisors into a channel/discussion
When you need to include external advisors into a discussion simply add them to the access list. They don't even require an account on Dropvault as we will send them a magic link. You provide a pin or password which gives them access to the entire channel and all it's conversations.
Document Manager
Our fast and flexible document manager organizes your encrypted documents and makes it really easy to find the document you are searching for. And we support multiple document versions so you can add new versions while always retaining older documents in your vault
App level Encryption = Real Privacy + Security
We understand your board room data is sensitive so all user content is encrypted at the app level with a unique and strong encryption key that is stored in an external key vault (HSM).
Your data can only be accessed board members or external contacts you share with and not by anyone in Dropvault or your own IT team. And if we can't access your data then neither can an attacker who breaches our servers. This brings the best in security & privacy for your most sensitive data.
Discuss, collaborate and comment in private
Sharing sensitive documents such as PDFs, spreadsheets, financial plans, legal briefs, merger documents usually starts a chain of conversations and discussions around the document but these usually take place in insecure email. We bring your sensitive board room discussions into a private space where they belong instead of having many threads across multiple email Inboxes.
Having your discussions, comments and documents in a single location makes it easier for board members to find and focus on board room activity and actions.
Share files securely
Every board room generates volumes of sensitive content from PDFs, spreadsheets, financial plans, legal briefs, merger documents, presentations, projections and much more. - But how do you share these documents securely with other board members or external advisors with as little friction as possible? That's where our secure and encrypted data rooms work well. Just drag and drop a document and start collaborating without having to worry about security.
And once a document has been added to the data room, your board members and external advisors can start a discussion or collaboration on the document and provide their input and feedback - With no need to use insecure email.
Dynamic watermarking on PDFs
Track your PDF downloads and sharing with dynamic watermarks on every PDF - With custom settings per channel you can quickly identify who when and where any PDF was downloaded and shared.
Take control of your meetings
Our Meeting manager lets you keep control over your meetings - Add agenda items to discuss and we will automatically connect your votes, sign off and action items. Use our meeting minutes to record your minutes and share with your team.
Voting
Add in our great voting option to any channel and allow your team to vote on any proposal or discussion. Votes can be cast by any team member or external contact in any channel and we tally up the votes so you can see clearly the decision taken.
Assign and manage your board level tasks
When things get busy and your team needs to manage many different tasks, our great task manager can help. Create a task dynamically or use a custom task template and use it in your channel. Assign your tasks and track their progress using our built in reports.
Reminders and Calendar
Keep your team on top of their schedule with built-in reminders and team calendar. Add any task or conversation to your board calendar and use reminders for your team to ensure tasks get completed on time
Upload documents by email
Short on time but need to share a document or message with your board members. Each channel has a unique email address so just send or forward from any email client straight to your channel or Boardroom.
You can forward single email messages, documents, emails with attachments or entire email threads and we will re-create them in your document vault, but encrypted and secure.
Sovereignty over your documents
Dropvault comes with unlimited storage by default - There is nothing you need to set up or configure but for larger enterprise customers keeping sovereignty and control over your documents is important and so our channels support storing your documents on your corporate AWS, Azure or on-premise storage
We will encrypt all documents before storing so they will remain secure even in the event of a breach.
Bring external advisors into a channel/discussion
When you need to include external advisors into a discussion simply add them to the access list. They don't even require an account on Dropvault as we will send them a magic link. You provide a pin or password which gives them access to the entire channel and all it's conversations.
Sharing is simple, but powerful and secure
We've made is simple to share anything with anyone. Just create a new conversation or reply to an existing thread, add your reply, drop in any documents and save.
Everything you add or send, and anything your team or customers add is automatically secured to protect it.
DropVault is so secure that even DropVault staff and engineers can not access or view your data.
Hyper-secure document portal - coming soon
Need to protect your sensitive documents from ransomware attacks or limit access to these documents so that they cannot be easily browsed and opened?
We place a hyper-secure portal as a bridge between your users and your documents and this portal manages your access and auditing access. The documents can be placed on storage that none your staff have access to and the portal manages your access to these documents.
The document store can be encrypted or un-encrypted. If you have an existing document collection already in place we can connect to it and populate your Dropvault document vault with your existing documents. Dropvault then acts as a hyper-secure bridge to your documents.