Great features for securing your data

Great features for securing your data

We've added some great features to our DropVault solutions to make sharing and collaboration as frictionless as possible, but always secure and private.

For a more detailed feature list see our Pricing page

This table lists the features that are supported in each channel type - Availability of a specific feature depends on the subscription level or contract in place.
  • APP
    Portals
    B2B
    Data Rooms
    Stakeholder
  • Mobile/Tablet/Desktop
    Works on any device from mobile to desktop
  • No software to install
    Dropvault is a hyper-secure web app so there is nothing to install
  • Friction-less access
    You external contacts do not require an account on Dropvault to access your channels
  • Custom Dashboard
    Our dashboard allows you to quickly find new messages or uploads, or find and open channels/portals
  • Full Contact Manager
    Add and manage your contacts, their access, new messages, send failures and more
  • Team Manager
    Add and manage access for your team - Add, remove , change passwords, MFA and view activity
  • CHANNELS
    Portals
    B2B
    Data Rooms
    Stakeholder
  • Conversational channels
    Not just for sharing documents. You can add messages, replies or just documents.
  • Encrypted documents
    Every document is encrypted with a random, strong 256 bit key
  • Encrypted Conversations
    Every message and reply is encrypted with a random, strong 256 bit key
  • Tags and filters
    Use tags to group and filter documents and conversations
  • Custom Folders and filters
    Move your conversations or documents into different folders
  • Bookmark conversations and documents
    Quickly find a conversation or document again with bookmarks
  • Change Priority of conversations
    Get better visibility on conversations by assigning priorities
  • Replies and comments to conversations
    You and your customers can reply or add comments to any message,document or conversation
  • Add silently
    Add a new conversation or document but do not send out a notification
  • Keep a conversation private from contacts
    Allow your team members to view and interact with a conversation but keep it private from any contacts in the channel
  • Read only channels
    Prevent any replies or comments to a conversation
  • Auto deleting conversations and documents
    Delete a conversation and its documents at a set date - for external contacts or your team.
  • Audit on every channel
    View every access, attempted access, new conversation, document, download, reply, deletion, location and more on every channel
  • Notification of new messages
    Switch email notifications on/off for any channel
  • TOOLS
    Portals
    B2B
    Data Rooms
    Stakeholder
  • Task manager for every channel & Portal
    Turn any conversation or document into a task, assign and track it's progress with a channel task manager
  • Portal Tasks
    single view from your Dashboard of all your portals in one place with assign, progress, stages and more
  • E-Signatures
    Request an e-signature for any discussion or document
  • Voting
    Request a vote on a discussion, event or document
  • Sign off
    Request an individual or team to sign off on an event, miledtone or task
  • Meeting Manager
    Manage your agenda, actions, votes, sign of and meeting minutes
  • Broadcast
    Send a single message and documents to a list of selected channels and contacts. Build a list of channel, create your message once and send. We notify every contact in every channel
  • Reminders
    Add a reminder to any conversation so you never forget to follow-up
  • Channel Calendar
    Add conversations to your team calendar so you can track issues
  • CONNECTIONS
    Portals
    B2B
    Data Rooms
    Stakeholder
  • Share with a team member
    Add or remove access to team members in a channel/portal
  • Share with external contact
    Share/allow access to a channel from a single external contact
  • Peer to peer sharing with another business/team
    Share a channel with another business or team already on Dropvault. No links, no passwords required so great sharing from your dashboard direct to theirs.
  • Pin/password required links
    Contact must use a pin or password with the link provided to gain access to their portal/channel.
  • Pin-less links
    Contact can use a link that requires no pin but expires after a set number of hours or days (configurable). Links can be set to one time use or repeat use until expiration
  • Email into a channel
    Create a new conversation and add documents by sending an email to a custom channel email address
  • Email into your business
    Accept email from anyone, add to your contact manager, create a portal and store their message and documents
  • Granular Access control on every channel
    Add/remove access for any team member or external contact
  • Access using team roles
    Grant and manage access using team roles
  • Automatic link sharing
    We will automatically share a link to a channel/portal when you add something new
  • Manual link sharing
    You can manually share a link with a contact at any time
  • Auto Expiring links
    Links expire after a set number of days/specific date
  • Link to portal from my website
    Link to generic portal login page from your website so your contacts can sign in without a custom link
  • DOCUMENTS
    Portals
    B2B
    Data Rooms
    Stakeholder
  • Documents are always encrypted before storing with an encryption key unique and private to each channel. Document contents are never accessible to server or IT teams (yours or ours)
  • Drag and Drop file upload
    Drag and drop single or multiple documents for simple uploading
  • Multiple document versions
    Upload new version and keep previous
  • Upload documents without conversations
    Drag and drop upload of documents without any message or conversation
  • Upload Preview
    Preview PDF and photos before uploading
  • Document view in channels
    Turn your channel into a file manager when you don't need conversations. Makes finding any document in a channel simple
  • Find all documents
    Display all documents in a channel (without showing conversations)
  • PDF Watermarks
    Auto add custom channel specific watermarks to any PDF download with users name, email address, time and IP location
  • PDF Passwords
    Auto add custom channel password to any PDF download
  • CUSTOMIZE
    Portals
    B2B
    Data Rooms
    Stakeholder
  • Custom logo
    Customize your portals/channels with your company/organization logo
  • Custom Welcome message
    Add a custom welcome message to your portals
  • Custom get support links
    Add email, phone and other links to your portals so your contacts can contact you if there is a problem
  • Set pin-less link lifetime
    Set lifetime of pin-less links in days
  • Allow Pin-less links on portals
    Allow/Prevent users sharing pin-less links
  • Use Once pin-less links
    Set pin-less links to be use once only or repeat until expiration
  • Lifetime of links with Pin/Password
    Set the lifetime (in days) that a pin/password required link is active
  • Site wide PDF passwords
    Set a default site wide auto PDF password
  • Site wide PDF watermark
    Set a default site wide auto PDF watermark
  • Default session timeout
    Adjust the default session timeout from 15 minutes to 150 days
  • SECURITY
    Portals
    B2B
    Data Rooms
    Stakeholder
  • Industry standard encryption
    We implement AES encryption with a strong, unique 256 bit key on all encryption
  • Strong passwords
    Enforce strong password policy across your team. No user selectable passwords allowed.
  • MFA on all team logins
    Authenticate users using an authenticator app on a phone
  • Passkey authentication
    Passkey sign in on all team and contact login (coming soon)
  • IP/Location allowed list
    Restrict logins to specific locations only.
  • Security Dashboard
    Monitor and track your user and contact logins, locations and MFA failures
  • Automatic defensive security monitoring
    System monitors every connection and access and takes action to limit access if suspicious activity detected
  • Change Security Posture
    Customize how the app responds to changing user locations, session timeout etc
  • Corporate Key vaults
    Store and manage all encryption keys in your corporate key vault (HSM)
  • ADMIN
    Portals
    B2B
    Data Rooms
    Stakeholder
  • Audit Reporting
    Full audit on all activity for all team members, contacts and channels
  • Access lists
    Control access to features using custom access lists
  • Roles
    Use roles for groups of users in access management
  • Use your email server for notifications
    Email notification come from your company email domain (instead of from dropvault.app)
  • STORAGE
    Portals
    B2B
    Data Rooms
    Stakeholder
  • All documents stored on any storage device are always encrypted before storing with an encryption key managed by the app. Documents will be visible to your server and IT teams (yours or ours) but their contents can not be accessed.
  • Default Azure Storage
    We provide default storage for all documents. Documents are always encrypted before storing with a key unique to the channel
  • AWS Storage
    Alternate storage for documents in your corporate AWS S3 buckets
  • Azure Storage
    Alternate storage for documents on your corporate Azure blob/document storage
  • On-Premise Storage
    Alternate storage for documents on your on-premise storage
  • MIN.IO Storage
    Alternate document storage On-premise AWS S3 compatible storage
  • Import existing un-encrypted documents
    We can connect to your existing document storage and populate your channels with these documents.
  • Channel selectable storage
    Choose different storage options for any channel
  • API
    Portals
    B2B
    Data Rooms
    Stakeholder
  • Create a portal
    Create or use an existing portal and upload a document and encrypt it
  • Upload to a portal
    Add a new message and documents to a portal
  • Upload a message and documents to any B2B channel
    Upload a message and document(s) to any channel and encrypt them
  • Send portal access link to contact
    Trigger Dropvault to send a custom link for the portal to the contact
  • Retrieve a document
    Using the document ID retrieve a document from the storage and decrypt it
  • OTHER
    SME/SMB
    ENTERPRISE
  • What's new/Guides/Cheat sheets
  • Support Channel
  • Partner Dashboard
  • Custom GDPR DPA
  • Customized Contract covering business relationship
Roles and Access list control

Roles and access list control

Manage access for larger teams using roles and access lists
Create and send rich content messages with full formatting and links

Rich Content

Create and send rich content messages with full formatting and links
We can automatically delete a conversation and documents after a set date

Auto Expire

We can automatically delete a conversation and documents after a set date
Allow customers/contractors to access channels as guests

Guest Access

Allow customers/contractors to access channels as guests
Quick access to all documents sent or shared

Document finder

No need to search through endless threads to find just one document
Watch any individual conversation and get notifications when updates are added

Watch

Watch any individual conversation and get notifications when updates are added
 Create custom folders and move conversations between the folders.

Folders

Create custom folders and move conversations between the folders.
Mark any conversation as closed/completed and move to the archive folder

Complete/Close

Mark any conversation as closed/completed and move to the archive folder when done.
Track the time spent on any conversation or message

Time Spent

Track the time spent on any conversation or message
Create and add tags to any conversation for easy filtering

Tags

Create and add tags to any conversation for easy filtering
Drag and drop files and attachments to any conversation

Drag and Drop

Drag and drop files and attachments to any conversation
Create task or action items for any conversation and assign to a team member for action

Task Manager

Create comprehensive task lists using templates and add to any channel
Create task or action items for any conversation and assign to a team member for action

Voting

Create a vote so your team can vote on any proposal
 Add notes or comments for other team members

Notes and Comments

Add notes or comments for other team members
Bookmark any conversation to your bookmarks list for easy access

Bookmarks

Bookmark any conversation to your bookmarks list for easy access
Pin a valuable conversation to the top of the list

Pin to top

Pin a valuable conversation to the top of the list
Save a message or document as draft

Draft messages

Save a new message or document as a draft and keep private
Move a conversation, replies, notes and documents to another folder or channel

Move to ...

Move a conversation, replies, notes and documents to another folder or channel
Add a date for completion to any conversation

Add due date

Add a date to the channel calendar for easy management of tasks
Channel calendar

Channel Calendar

Manage your tasks in a channel calendar
View jpeg,png and other photos as thumbnails and full size

Photo Viewer

View jpeg,png and other photos as thumbnails and full size
Link to and embed videos from Youtube, Vimeo etc

Embed Video

Link to and embed videos from Youtube, Vimeo etc
Play attached audio files in audio player without downloading

Audio Player

Play attached audio files in audio player without downloading
Filter by creator,customer , date and assigned to

Filter conversations

Filter by creator,contact , date and assigned to
Restrict team or customers to viewing their conversations/posts only

Read only

Restrict team members or customers to read only mode
Add a private reminder to any message

Reminders

Add a reminder to any message so you never forget to follow-up
Multiple Channels.

Client Portal

Your clients or contacts can log into our secure portal and access all messages and documents shared with them. They can also reply and share documents back.
Email into a channel

Email into a channel

Create a new conversation in a channel direct from your email client. We will encrypt your message and any attachments, store them in the channel and then notify everyone.
Multiple Channels.

Full Auditing

We let you see who in your team shares anything and when they shared it. For compliance this is a must have feature for your business.
PDF passwords

PDF Support

Automatic PDF password and watermarks added to your PDF documents