Keeping your sensitive deals, projects, discussions & decisions secure & private
Encrypted Collaboration Rooms
Securing your most sensitive discussions, documents, tasks & decisions
Almost 60% of businesses view financial data as the highest breach risk followed by commercial IP and legal discussions. Yet the majority of businesses share with hundreds of external parties with tools that place this data at even greater risk.
Sensitive discussions don't belong in insecure email which lacks the security or privacy required but also reduce productivity with ever more busy inboxes and project messages mixed with other messages.
We bring your documents, discussions, decisions, feedback, sign off, dynamic watermarking and tasks into a single secure place where you can collaborate with team members, external advisors or to teams in other businesses so they remain secure, private and compliant
Why secure collaboration rooms are the right choice
In todays cyber environment one mistake can be a disaster for your project, deal or even your business so we've built one of the most flexible and powerful collaboration rooms to ensure all your sensitive date remains secure and private.
There are no second chances when it comes to securing sensitive data
Once data is breached, it's gone and public forever. So we have built our collaboration rooms with security and privacy as number 1 and not a marketing bullet point. Instead of weak encryption at rest, we encrypt at the app level with a unique encryption key per room, which means your content is encrypted before it is even stored. This means we can't access your data on our servers and if we can't, then neither can a breach of our servers.
Discussions, sign off & decisions belong with the documents, not in insecure email
Most data rooms are document focused and rely on insecure email for your sensitive team discussions. We bring your discussions, comments and decisions into the room where they are secured and remain private and importantly, you retain the context with documents and discussions in the same place.
Email makes it too easy to make mistakes
Email was never designed to be secure or private and it's design makes it too easy for a team to cc the wrong contact and potentially expose very sensitive data.
Our collaboration rooms are designed so that you can only share with contacts and team members who have access to the room which makes it almost impossible to inadvertantly cause a data breach
Collaboration rooms increase productivity
Keeping your discussions, documents and tasks in one place instead of an inbox where they are mixed in with every other message increases productivity - Your team can easily find and update any discussion or the progress of a task all while staying in the room
And because our collaboration rooms have features such as tasks, reminders, sign off and more built in, there is no need to split data across multiple applications and tools
Deal archiving
When your deal is done and the project moves on, how are you storing and securing the sensitive conversations and documents for the deal? Simply storing in a file share bring little in real security or privacy
Collaboration rooms can function as a highly secure vault or archive for your project documents securing them with some of the best in security and encryption while still allowing easy access to your team
Collaboration rooms for contracts or mergers
Contract and merger negotiations involve managing vast quantities of sensitive documents and discussions and where risk of a breach of this data can not only impact you, your business but also your clients and partners.
Storing this sensitive commercial IP in an insecure cloud contract app or an email inbox puts this valuable data at risk.
Email is one of the biggest risks to your sales deal
Trying to manage and coordinate your sales deals using a busy, congested & insecure email Inbox? How secure is your sales document from simple mistake on the CC address?
Collaboration rooms eliminate the possibility of CCing the wrong contact but also provide a dedicated space for your team to manage and coordinate on your deal
Collaborating with external parties
Because our collaboration rooms are designed for sharing, they are perfect for connecting and collaborating securely with external vendors or clients. With encryption, dynamic watermarks, flexible access and fine control over sharing, our collaboration rooms protect your most sensitive data while allowing your team and vendors to collaborate and be productive.
Collaboration rooms for senior management
The information used before, during and after board room meetings or at senior management level is sensitive , includes IP and trade secrets, financial or strategic data, or sensitive decisions and actions. Unauthorized disclosure or breach of this data could severely damage the business and it's governance.
Our collaboration rooms bring discussions, documents, tasks, voting, meetings, agendas, sign off, reminders and calendar into a single secure and private space for your board members to discuss, share and make decisions.
Treasury Groups - Stakeholder & Shareholder communications
Secure and manage your communications and collaboration with your shareholders and stakeholders. Our collaboration room channels permit two way sharing and messaging between your treasury teams and your stakeholders - All secured, encrypted and private.
Share updates, documents or messages between teams or use our Broadcast tool to share updates to your distribution lists.
Sharing securely outside your business doesn't have to add risk or friction
Secure your most sensitive discussions and messages
Sharing sensitive documents such as PDFs, spreadsheets, financial plans, legal briefs, merger documents usually starts a chain of conversations and discussions around the document but these usually take place in insecure email. We bring your sensitive discussions into your collaboration room where they belong instead of having many threads across multiple email Inboxes.
Having your discussions, comments and documents in a single location makes compliance simpler and keeps these sensitive discussions more secure as they are never shared in insecure email.
Share files securely
Most businesses generate volumes of sensitive content from PDFs, spreadsheets, financial plans, legal briefs, merger documents, presentations, invoices, projections and much more. - But how do you share these documents securely with as little friction as possible? That's where our secure and encrypted collaboration rooms work well. Just drag and drop a document and start collaborating without having to worry about security.
And once a document has been added to the collaboration room, your team and contacts can start a discussion or collaboration on the document and provide their input and feedback - With no need to use insecure email.
Share seamlessly with any contact, external advisor or business
With Dropvault you can share a channel with a colleague, a team, an external contact or a team in another business - And nothing to install or set up for your external contacts.
Use our granular controls to manage access using access and sharing manager. Decide who or which team member to share a channel with, their access level, expiration - and remove access at any time.
External contacts can access using a password-less link, a password or use their external authentication provider of choice to access the channel
Dynamic watermarking on PDFs
Track your PDF downloads and sharing with dynamic watermarks on every PDF - With custom settings per channel you can quickly identify who when and where any PDF was downloaded and shared.
Optionally add a custom password to each channel and we will require this password to open any PDF when downloaded.
Great tools to manage your documents and conversations
Having secure collaboration rooms doesn't mean much for productivity or security if your team has to use other less secure apps to manage their day to day work. So we have added some great tools to help you and your team manage your conversations - from a task manager where you can assign and track each conversation until it is completed, sign off for reviews or milestones, voting, a team calendar and reminders for keeping track of important project dates.
These great features mean you never have to take your document out of your secure channel and instead keep it secured while your team is working on it.
Drive and manage your tasks
Every project, contract or deal generates many tasks for your team or contacts so we've built a great team task manager right into your collaboration room. Select any discussion or document and turn it into a task, assign to team members or external contacts and track it's progress from start to completed with our task manager progress view.
Multiple document versions
Upload and manage multiple copies of the same document but easily get access to older versions using our secure file manager.
Sign off
For contracts or deals sign off is great way to have teams review documents or milestones and get their approval to move to the next step.
Our sign up tool is built right into the channel - Select a discussion or document, choose the team required to sign off and any optional.
Upload documents by email
Every channel has a unique email address so it's easy to upload your documents by just emailing them to your project channel.
We will take each document, encrypt it, store it on your storage (or ours) and then add it to your channel. For security we can check the sender against the access list in your channel.
Easily update your tasks
Easy task access mean your team (internal or external) will keep tasks updated and accurate - Adjust the state, progress percentage and date for completion so that the entire team is up to date on the state of the task.
We will add any completion dates to your collaboration room calendar for your team to access.
Secure your most sensitive discussions and messages
Sharing sensitive documents such as PDFs, spreadsheets, financial plans, legal briefs, merger documents usually starts a chain of conversations and discussions around the document but these usually take place in insecure email. We bring your sensitive discussions into your collaboration room where they belong instead of having many threads across multiple email Inboxes.
Having your discussions, comments and documents in a single location makes compliance simpler and keeps these sensitive discussions more secure as they are never shared in insecure email.
Share files securely
Most businesses generate volumes of sensitive content from PDFs, spreadsheets, financial plans, legal briefs, merger documents, presentations, invoices, projections and much more. - But how do you share these documents securely with as little friction as possible? That's where our secure and encrypted collaboration rooms work well. Just drag and drop a document and start collaborating without having to worry about security.
And once a document has been added to the collaboration room, your team and contacts can start a discussion or collaboration on the document and provide their input and feedback - With no need to use insecure email.
Share seamlessly with any contact, team or business
With Dropvault you can share a channel with an employee, a team, an external contact or a team in another business - And nothing to install or set up for your external contacts. and
Use our granular controls to manage access using access and sharing manager. Decide who or which team member to share a channel with, their access level, expiration - and remove access at any time.
External contacts can access using a password-less link, a password or use their external authentication provider of choice to access the channel
Great tools & Features to make your teams productive
Dynamic watermarking on PDFs
Track your PDF downloads and sharing with dynamic watermarks on every PDF - With custom settings per channel you can quickly identify who when and where any PDF was downloaded and shared.
Optionally add a custom password to each channel and we will require this password to open any PDF when downloaded.
Great tools to manage your documents and conversations
Having secure collaboration rooms doesn't mean much for productivity or security if your team has to use other less secure apps to manage their day to day work. So we have added some great tools to help you and your team manage your conversations - from a task manager where you can assign and track each conversation until it is completed, sign off for reviews or milestones, voting, a team calendar and reminders for keeping track of important project dates.
These great features mean you never have to take your document out of your secure channel and instead keep it secured while your team is working on it.
Drive and manage your tasks
Every project, contract or deal generates many tasks for your team or contacts so we've built a great team task manager right into your collaboration room. Select any discussion or document and turn it into a task, assign to team members or external contacts and track it's progress from start to completed with our task manager progress view.
Multiple document versions
Upload and manage multiple copies of the same document but easily get access to older versions using our secure file manager.
Sign off
For contracts or deals sign off is great way to have teams review documents or milestones and get their approval to move to the next step.
Our sign up tool is built right into the channel - Select a discussion or document, choose the team required to sign off and any optional.
Upload documents by email
Every channel has a unique email address so it's easy to upload your documents by just emailing them to your project channel.
We will take each document, encrypt it, store it on your storage (or ours) and then add it to your channel. For security we can check the sender against the access list in your channel.
Enterprise Features
Your documents, your storage, your keys, your authentication, your email
From customer specific document storage on Azure, AWS, Google and on-prem, to authentication via OpenID, Microsoft, Okta or Google, customer provided key vaults and customer owned email server for notifications, we have enterprise clients covered when it comes to supporting your many platforms.
Your documents, your storage.
By default we provide encrypted cloud storage for your documents but we can also connect to your enterprise storage - Amazon S3, Microsoft Azure Blob, Google Cloud and MIN.IO
Bring your own keys
It's your data so you can control and manage the encryption keys. All your channels can connect to your corporate key vaults/HSM for all key storage instead of our own external HSM.
Choose your authentication provider
We support Microsoft, Office 365, Google (and soon Apple ID) for authentication. We can also connect and support enterprise Okta and Entra ID so you control access to your channels and services.
Your messages, your email
Connect your email corporate server to your channels and we will use this server for all outgoing notifications instead of the Dropvault default email server. This provide better compliance for those enterprise organizations that require it.
API - Connect your app to ours
Do you have a website or app that uploads and stores customer identity or other sensitive documents but are not storing them securely?
You can connect your app to our API - We take care of the encryption, key management, storage and also provide your customers and your team with a great portal for access to these documents
Access Logs & Auditing
Our auditing provides you team with easy access to every access, open, download, new discussion or reply from either your team or your contacts.
Plus you can track the location the contact or employee connects from, the device and much more.
Enterprise Features
Your documents, your storage, your keys, your authentication, your email
From customer specific document storage on Azure, AWS, Google and on-prem, to authentication via OpenID, Microsoft, Okta or Google, customer provided key vaults and customer owned email server for notifications, we have enterprise clients covered when it comes to supporting your many platforms.
Your documents, your storage.
By default we provide encrypted cloud storage for your documents but we can also connect to your enterprise storage - Amazon S3, Microsoft Azure Blob, Google Cloud and MIN.IO
Bring your own keys
It's your data so you can control and manage the encryption keys. All your channels can connect to your corporate key vaults/HSM for all key storage instead of our own external HSM.
Choose your authentication provider
We support Microsoft, Office 365, Google (and soon Apple ID) for authentication. We can also connect and support enterprise Okta and Entra ID so you control access to your channels and services.
Your messages, your email
Connect your email corporate server to your channels and we will use this server for all outgoing notifications instead of the Dropvault default email server. This provide better compliance for those enterprise organizations that require it.
API - Connect your app to ours
Do you have a website or app that uploads and stores customer identity or other sensitive documents but are not storing them securely?
You can connect your app to our API - We take care of the encryption, key management, storage and also provide your customers and your team with a great portal for access to these documents
Access Logs & Auditing
Our auditing provides you team with easy access to every access, open, download, new discussion or reply from either your team or your contacts.
Plus you can track the location the contact or employee connects from, the device and much more.
Sharing is simple, but powerful and secure
We've made is simple to share anything with anyone. Just create a new conversation or reply to an existing thread, add your reply, drop in any documents and save.
Everything you add or send, and anything your team or customers add is automatically secured to protect it.
DropVault is so secure that even DropVault staff and engineers can not access or view your data.