Send, Share, Message with any contact or employee

Limited time offer
We've created a great bundle for every small/med size business - 2000 portals, 20 team members plus portal ticketing and E-Signatures in one easy to roll out package. It's everything a business needs to manage sharing with customers or employees securely.

Expires soon

Share, upload, message or discuss securely with any contact or employee

Need to share a link or password with an employee, or upload a sensitive document from a customer or contact? Or have a discussion between your HR team and your employees that would not be private or secure if sent via email?

Encrypted portals are secure, private and conversational. Share a document, request a signature or have a discussion with any contact, customer or employee without having to use insecure email. Each portal has every conversation you have with a contact so your team or contact has full access to all previous conversations or sharing. And because messages and documents are not stored in your email Inbox they are always secure, even from your IT team.

Our portals are also conversational so you can not only share a document but start a conversation - Secure File upload, file sharing, messaging, customer care and signatures in one app which makes your team more productive and lowers cost - And keeps your data secure

The portals are so simple to use we can just share with a new contact with no training or introduction - And working in secure portals takes away the stress that comes with email - No malware risk or fake email addresses and it reassures both the client and the team that data is secure and protected and the content can be trusted. It allows teams to focus on their job and working with clients and be more productive. And our insurance broker is happier!
John Reed, Alchamey

Why Dropvault Portals?

Privacy & Security

Encryption built into the app
Privacy by design - Only your contact and your team can access or view
Secure by default. Encryption on every message or document.
Dropvault has no access to your content
MFA, SSO, Trusted Locations, Security posture and more all providing the best in security

Flexibility

Share messages or documents with your contacts or employees
Share in either direction at any time. Your team can share to a contact or employee, or your contact can share into your team - All in the same portal
Access with link and pin, pin less, or using a My Portal page
Dropvault is a web app - Nothing for your team or contacts to install

Productivity

Built for teams - No CC'ing or forwarding of any message
Ticketing, reminders and calendar built in so your team can manage sharing without the need for multiple apps or solutions
Discussions and documents stay in the one place so easy for your team to catch up on any sharing or discussions.
Each portal is a history of all document sharing, conversations or uploads - all in one place.

Conversational

Secure messaging as well as documents - No need to use two different apps
Reply or add a comment to any existing conversation
Share messages with sensitive content without documents
No need to share documents in one app and discussions in email.

How our portals are used

Financial services/Identity Documents Legal Communications Accountants/Tax Returns Medical Document upload Real Estate/Mortgage applications Property Rentals NDA Exchange Car Purchase/Sales Sharing Passwords GDPR SAR Requests HR/Employee Discussions High Net worth clients Schools/Colleges

The most secure and flexible portals anywhere

Share or upload files securely from any contact

Need to have a contact upload a document securely? Our encrypted portals are bi-directional so both your contact and team can share documents and messages in both directions at any time.

Just drag and drop any document into a portal - We encrypt and store so that it's always secured and private.

How does it work
Guests and contacts

Or Conversations, Discussions & Messages

Our portals are more than just documents. They are conversational so you can share a discussion or a message with your contact - And they can reply and share back to your team all in the same portal.

Conversational portals mean you never have to use insecure email to share anything with your contact and no need to forward or CC any message.

Share passwords and links that auto expire

Share passwords and other sensitive messages that auto delete after a set time - Choose any message or document, then set any time or date to auto expire the content so that this sensitive data doesn't remain in a portal long term.

Shared and Private messages

Our portals are always shared with your team but there are times when you need to send or receive a private message or document from your contacts.

Just select any contact from the contact manager, choose Private Message and share something. This message or document will only be accessible by you or the contact - Your team will have no visibility or access.

Pin or Pin-less and "My Portal" access

Choose to set up your portals to be pin-less or password/pin required - We automatically send a link in email when you add something new to the portal or you can always send a link on demand.

Or add a "My Portal" link to your web site or email signature - Access to a portal is as simple as click and enter their email address and pin/password.

E-Signatures

Request a sign off or e-signature from your customers - Just choose any discussion, task or document and request a signature. We will ask your contact to accept and record their signature using any touch device. And not just documents - Discuss with your contact or employee and request a signature on the entire conversation.

No more having to use a second app to manage your signatures and everything it stored securely in your customers portal for privacy.

Task Manager/Customer Care

A built in task manager so you can take any discussion or file upload, and turn into a task with a due date, assign to a team, priority and more. Our progress tracker gives your team an easy way to view and track these tasks from your dashboard.

Great for customer care when combined with 24/7 portal access - Your customer or employee can sign in, ask a question, upload, download and even sign a document all in one app.

Great tools to manage your conversations

Great tools to manage your documents and conversations

We have great tools to help you and your team manage your conversations - from a task manager where you can assign and track each conversation until it is completed or a team calendar and reminders for keeping track of important customer dates.

These great features mean you never have to take your document out of your secure channel and instead keep it secured while your team is working on it.

Connect to anyone, anywhere on any device

Friction is always the enemy of great security so removing the need to install anything helps protect data.

Why force your contact to install a new app just so you can communicate with them. Dropvault is a web app and your employees, contacts or another business can access any message or document with any browser - And from any device from desktop, tablet or mobile.

Connect to anyone, anywhere on any device
Zero knowledge

Zero knowledge

Your messages and documents are encrypted with a unique channel key before they are stored on our servers. This ensures that your content is always private and we can not access any message or document

Forward support and sales emails

You can forward your support, info or sales (or any email address) to your Dropvault site - We will add the sender to your contact manager, create a portal, add their message to the portal, then notify your team.

You can choose to add the new message as a ticket with one click and then assign and track it's progress and activity.

Forward from any email address into Dropvault
Send from your Outlook Inbox

Send directly from Outlook

For even less friction you can send using a portal without ever leaving your Outlook Email inbox. Just select your contact, add a subject and any documents and send.

Coming soon

Enterprise Features

Your documents, your storage.

Dropvault comes with unlimited storage by default - There is nothing you need to set up or configure but for larger enterprise customers keeping sovereignty and control over your documents is important and so our channels support storing your documents on your corporate AWS, Azure or on-premise storage. This optional feature allows Dropvault to connect to your storage and use as the default storage for your documents.

We will encrypt all documents before storing so they will remain secure even in the event of a breach.

Azure, AWS or MIN.IO Storage
Compliance

Compliance and auditing

For compliance we retain all conversations and documents in the channel and this is always available to either the customer or to your team.

Identity documents are retained for many years and whether it's 1 year or 10 years, they will always remain encrypted and secure if stored in a Dropvault channel.

API - Connect your app to ours

Do you have a website or app that uploads and stores customer identity or other sensitive documents but are not storing them securely?

You can connect your app to our API - We take care of the encryption, key management, storage and also provide your customers and your team with a great portal for access to these documents

Connect to a portal using our API
Sharing is simple

Share or upload files securely from any contact

Need to have a contact upload a document securely? Our encrypted portals are bi-directional so both your contact and team can share documents and messages in both directions at any time.

Just drag and drop any document into a portal - We encrypt and store so that it's always secured and private.

More than just documents

Or Conversations, Discussions & Messages

More than just documents. They are conversational so you can share a discussion or a message with your contact - And they can reply and share back to your team all in the same portal.

Conversational portals mean you never have to use insecure email to share anything with your contact and no need to forward or CC any message.

Private, secure and a great customer experience

Share passwords and links that auto expire

Share passwords and other sensitive messages that auto delete after a set time - Choose any message or document, then set any time or date to auto expire the content so that this sensitive data doesn't remain in a portal long term.

Shared and private messages

Shared and Private messages

Our portals are always shared with your team but there are times when you need to send or receive a private message or document from your contacts.

Just select any contact from the contact manager, choose Private Message and share something. This message or document will only be accessible by you or the contact - Your team will have no visibility or access.

Request e-signatutes

E-Signature requests

Request a signature from a contact on any discussion or document. We will ask for a signature to be entered using any touch device and record this signature along with your discussion and documents.

Task Manager/Customer care app

Task manager/Customer care

A built in task manager so you can take any discussion or file upload, and turn into a task with a due date, assign to a team, priority and more. Our progress tracker gives your team an easy way to view and track these tasks from your dashboard.

Great for customer care when combined with 24/7 portal access - Your customer or employee can sign in, ask a question, upload, download and even sign a document all in one app.

Friction-less portals

Pin, Pin less or "My Portal"

Choose to set up your portals to be pin-less or password/pin required - We automatically send a link in email when you add something new to the portal or you can always a link on demand.

Or add a "My Portal" link to your web site or email signature - Access to a portal is as simple as click and enter their email address and pin/password.

Great tools to manage your conversations

Great tools to manage your documents and conversations

We have great tools to help you and your team manage your conversations - from a task manager where you can assign and track each conversation until it is completed or a team calendar and reminders for keeping track of important customer dates.

zero knowledge

Zero Knowledge

Your messages and documents are encrypted with a unique channel key before they are stored on our servers. This ensures that your content is always private and we can not access any message or document

Forward any email account

Forward support and sales emails

You can forward your support, info or sales (or any email address) to your Dropvault site - We will add the sender to your contact manager, create a portal, add their message to the portal, then notify your team.

You can choose to add the new message as a ticket with one click and then assign and track it's progress and activity.

Send directly from Outlook

Send directly from Outlook

For even less friction you can send using a portal without ever leaving your Outlook Email inbox. Just select your contact, add a subject and any documents and send.

Coming soon

Send directly from Outlook

Do you have a website or app that uploads and stores customer identity or other sensitive documents but are not storing them securely?

You can connect your app to our API - We take care of the encryption, key management, storage and also provide your customers and your team with a great portal for access to these documents