How secure are your uploads from clients or employees?
Our portals secure your uploads with some of the best encryption and security, greatly reducing the chances of a breach - And make your team more productive
Share documents, passwords, links and messages securely
Customers want rich, friction-less, fluid conversations without having to repeat themselves or use multiple apps. Conversational portals capture the documents shared but also the full conversations around these documents.
Documents and Conversations
Why upload a document in a portal and then discuss it using insecure email? Our encrypted portals are conversational so you or your contact can ask a a question, reply and share all with great privacy - And with a built in task manager to help your team manage requests
Ransomware safe portals
Our portals are ransomware safe and not visible to any ransomware attack. That greatly improves your security and privacy and reduces your cyber risk.
Send, Share, Message, Discuss or Upload Securely
When you need more than just insecure email
Sharing messages and attachments with email brings lots of friction - From having to install new add-on's, choosing to encrypt a specific message or individual attachment with a password that then needs to be shared. That's a lot of friction for both your team and the contacts you are sending to. And it's even more friction for a contact to share something back to you securely.
Portals offer enhanced security, convenience and much less friction. Your contacts have a private, dedicated space to communicate, share documents, and collaborate with your team, where all messages and attachments are automatically encrypted, with no need for individual passwords. Your contact can access their portal 24/7, using just one PIN or password to access everything. For your team, there’s no need to manually choose to encrypt each PDF—simply add it to a message, and we’ll automatically encrypt and share it securely with your contact.
Impress your customers with a private, secure portal that demonstrates your business cares about their privacy.
How our portals are used
Financial services/Identity Documents Legal Communications Accountants/Tax Returns Medical Document upload Real Estate/Mortgage applications Property Rentals NDA Exchange Car Purchase/Sales Sharing Passwords GDPR SAR Requests HR/Employee Discussions High Net worth clients Schools/Colleges
Secure portals branded to match your business
Why Dropvault Portals?
Want to see why so many organizations choose Dropvault portals and why they are one of the best and most private?
The portals are so simple to use we can just share with a new contact with no training or introduction - And working in secure portals takes away the stress that comes with email - No malware risk or fake email addresses and it reassures both the client and the team that data is secure and protected and the content can be trusted. It allows teams to focus on their job and working with clients and be more productive. And our insurance broker is happier!
John Reed, Alchamey
Privacy & Security
Flexibility
Productivity
Conversational
The most secure, ransomware safe and flexible portals anywhere
Upload files securely from any contact or employee
Need to have a contact upload a document securely? Our encrypted portals provide a secure space for your contacts or employees to upload or share documents with you - And their portal is available 24/7 without your team needing to share a link first.
There is no need to secure and add a password to a PDF or other document - Just attach to a message or drop into the portal and we will encrypt and share. No PDF password to set up and share.
Conversations, Discussions & Messages
Our portals are more than just documents. They are conversational so you can share a discussion or a message with your contact - And they can reply and share back to your team all in the same portal.
Conversational portals mean you never have to use insecure email to share anything with your contact and no need to forward or CC any message and it keeps your discussions in the same place as your documents so context is maintained.
Share passwords and links that auto expire
Share passwords and other sensitive messages that auto delete after a set time - Choose any message or document, then set any time or date to auto expire the content so that this sensitive data doesn't remain in a portal long term.
Shared and Private messages
By default any message, conversation or documents is always shared with your team - but there are times when you need to send or receive a private message or document from your contacts.
Just select any contact from the contact manager, choose Private Message and share something. This message or document will only be accessible by you or the contact - Your team will have no visibility or access.
Pin or Pin-less access to portals
Your contacts can access their portal using pin or password-less link that expires, a link with a password or sign with Google/GMail, Microsoft (and soon Apple ID) without needing a pin or password from you. This makes it friction-less and more secure for your contacts.
"My Portal" access 24/7
Add a "My Portal" link to your website or to your email signatures. Your contacts can access their portal at any time without the need for you to share or send a link with the contact first.
A Pin is for the entire portal and not for every message or document - This makes it simple and friction-less for your contacts as they only need a single pin.
E-Signatures
Request a sign off or e-signature from your customers - Just choose any discussion, task or document and request a signature. We will ask your contact to accept and record their signature using any touch device. And not just documents - Discuss with your contact or employee and request a signature on the entire conversation.
No more having to use a second app to manage your signatures and everything it stored securely in your customers portal for privacy.
Registered Delivery
When you need to share a message or documents with a contact and register that they have opened and read the message. We will lock the message after reading which along with our encryption prevents any alteration of the message or it's documents.
Registered receipts are evidential proof of the message was delivered, opened and read by the recipient.
Auto Delete My Data
Privacy is important and removing personal data not only improves security, it also removes data when it is no longer required by a business. We provide every contact with the option to delete their sensitive ID or other document or message automatically after a set date.
The business can override this deletion if it has to meet specific compliance regulations.
Connect to anyone, anywhere on any device
Friction is always the enemy of great security so removing the need to install anything helps protect data.
Dropvault is a web app and your employees, contacts or another business can access any message or document with any browser - And from any device from desktop, tablet or mobile with nothing to install.
Need more?
We've got some great features to help you get more from your portals and make your business more productive
Great tools to manage your documents and conversations
We have great tools to help you and your team manage your conversations - from a task manager where you can assign and track each conversation until it is completed or a team calendar and reminders for keeping track of important customer dates.
These great features mean you never have to take your document out of your secure channel and instead keep it secured while your team is working on it.
Turn any discussion, document or request into a team task
A built in task manager so you can take any discussion or file upload, and turn into a task with a due date, assign to a team, priority and more. Our progress tracker gives your team an easy way to view and track these tasks from your dashboard.
Great for customer care when combined with 24/7 portal access - Your customer or employee can sign in, ask a question, upload, download and even sign a document while your team can easily manage their tasks and requests - all in one place.
Upload and message via Email
Every Dropvault business has a unique email address for uploads which you can share with your contacts to add to their contact manager.
Just send a new message, select this contact, add a subject, message content and any photos or documents and when we receive the message we will add to this contacts portal (or create it if it doesn't already exist).
Forward support and sales emails
You can forward your support, info or sales (or any email address) to your Dropvault site - We will add the sender to your contact manager, create a portal, add their message to the portal, then notify your team.
You can choose to add the new message as a task with one click and then assign and track it's progress and activity.
Zero knowledge
Your messages and documents are encrypted with a unique channel key before they are stored on our servers. This ensures that your content is always private and we can not access any message or document
Compliance and auditing
For compliance we retain all conversations and documents in the channel and this is always available to either the customer or to your team.
Identity documents are retained for many years and whether it's 1 year or 10 years, they will always remain encrypted and secure if stored in a Dropvault channel.
Enterprise Features
Your documents, your storage, your keys, your authentication, your email
From customer specific document storage on Azure, AWS, Google and on-prem, to authentication via OpenID, Microsoft, Okta or Google, customer provided key vaults and customer owned email server for notifications, we have enterprise clients covered when it comes to supporting your many platforms.
Your documents, your storage.
By default we provide encrypted cloud storage for your documents but we can also connect to your enterprise storage - Amazon S3, Microsoft Azure Blob, Google Cloud and MIN.IO
Bring your own keys
It's your data so you can control and manage the encryption keys. All your channels can connect to your corporate key vaults/HSM for all key storage instead of our own external HSM.
Choose your authentication provider
We support Microsoft, Office 365, Google (and soon Apple ID) for authentication. We can also connect and support enterprise Okta and Entra ID so you control access to your channels and services.
Your messages, your email
Connect your email corporate server to your channels and we will use this server for all outgoing notifications instead of the Dropvault default email server. This provide better compliance for those enterprise organizations that require it.
API - Connect your app to ours
Do you have a website or app that uploads and stores customer identity or other sensitive documents but are not storing them securely?
You can connect your app to our API - We take care of the encryption, key management, storage and also provide your customers and your team with a great portal for access to these documents
The most secure, ransomware safe and flexible portals anywhere
Upload files securely from any contact or employee
Need to have a contact upload a document securely? Our encrypted portals provide a secure space for your contacts or employees to upload or share documents with you - And their portal is available 24/7 without your team needing to share a link first.
There is no need to secure and add a password to a PDF or other document - Just attach to a message or drop into the portal and we will encrypt and share. No PDF password to set up and share.
Conversations, Discussions & Messages
Our portals are more than just documents. They are conversational so you can share a discussion or a message with your contact - And they can reply and share back to your team all in the same portal.
Conversational portals mean you never have to use insecure email to share anything with your contact and no need to forward or CC any message and it keeps your discussions in the same place as your documents so context is maintained.
Share passwords and links that auto expire
Share passwords and other sensitive messages that auto delete after a set time - Choose any message or document, then set any time or date to auto expire the content so that this sensitive data doesn't remain in a portal long term.
Shared and Private messages
Our portals are always shared with your team but there are times when you need to send or receive a private message or document from your contacts.
Just select any contact from the contact manager, choose Private Message and share something. This message or document will only be accessible by you or the contact - Your team will have no visibility or access.
Pin or Pin-less access to a portal
Your contacts can access their portal using pin or password-less link that expires, a link with a password or sign with Google/GMail, Microsoft (and soon Apple ID) without needing a pin or password from you. This makes it friction-less and more secure for your contacts.
My Portal access 24/7
Add a "My Portal" link to your website or to your email signatures. Your contacts can access their portal at any time without the need for you to share or send a link with the contact first.
A Pin is for the entire portal and not for every message or document - This makes it simple and friction-less for your contacts as they only need a single pin.
Connect to anyone, anywhere on any device
Friction is always the enemy of great security so removing the need to install anything helps protect data.
Dropvault is a web app and your employees, contacts or another business can access any message or document with any browser - And from any device from desktop, tablet or mobile with nothing to install.
Need more?
We've got some great features to help you get more from your portals
E-Signature requests
Request a signature from a contact on any discussion or document. We will ask for a signature to be entered using any touch device and record this signature along with your discussion and documents.
Registered Delivery
When you need to share a message or documents with a contact and register that they have opened and read the message. We will lock the message after reading which along with our encryption prevents any alteration of the message or it's documents.
Registered receipts are evidential proof of the message was delivered, opened and read by the recipient.
Great tools to manage your documents and conversations
We have great tools to help you and your team manage your conversations - from a task manager where you can assign and track each conversation until it is completed or a team calendar and reminders for keeping track of important customer dates.
Turn any discussion, document or request into a task
A built in task manager so you can take any discussion or file upload, and turn into a task with a due date, assign to a team, priority and more. Our progress tracker gives your team an easy way to view and track these tasks from your dashboard.
Great for customer care when combined with 24/7 portal access - Your customer or employee can sign in, ask a question, upload, download and even sign a document while your team can easily manage their tasks and requests - all in one place.
Zero Knowledge
Your messages and documents are encrypted with a unique channel key before they are stored on our servers. This ensures that your content is always private and we can not access any message or document
Forward support and sales emails
You can forward your support, info or sales (or any email address) to your Dropvault site - We will add the sender to your contact manager, create a portal, add their message to the portal, then notify your team.
You can choose to add the new message as a task with one click and then assign and track it's progress and activity.
Upload and message via Email
Every Dropvault business has a unique email address for uploads which you can share with your contacts to add to their contact manager.
Just send a new message, select this contact, add a subject, message content and any photos or documents and when we receive the message we will add to this contacts portal (or create it if it doesn't already exist).
Do you have a website or app that uploads and stores customer identity or other sensitive documents but are not storing them securely?
You can connect your app to our API - We take care of the encryption, key management, storage and also provide your customers and your team with a great portal for access to these documents
Secure Spaces
You can choose to encrypt any Meeting Space by adding an encryption key and a password. Once encrypted your messages and any documents are encrypted and secure from any 3rd party, including Apptimi!
Once encryption is enabled you can share the password with your team or customer so that they can have access to any conversations in the Space.
Use encrypted Spaces for confidential client communications , for secure projects and discussions or HR Reviews and feedback.